Receptionist Jobs Near Me

Job Responsibilities : Receptionist

Salary : 51000 per YEAR

Company : Haynes and Boone, LLP

Location : New York, NY US

Educational requirements : High School

At Haynes and Boone our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services we hire people who will contribute to our professional reputation enhance client relationships and share in our success.
Located at the iconic 30 Rockefeller Plaza our New York Office serves clients in banking and finance real estate technology aviation and energy and renewables and facilitates cross-border work across Asia Latin America and other global markets. Our energetic team of lawyers are widely recognized in their practice areas by
Chambers USA (Chambers and Partners)
New York Super Lawyers (Thomson Reuters)
Benchmark Litigation (2021) and the 2021 edition of
The Best Lawyers in America directory published by Woodward/White Inc. Our New York team holds itself to the highest standards and believes in a culture of hard work teamwork and inclusivity. We also believe in giving back to the local community with lawyers serving in leadership roles with many local civic organizations. We are committed to having a diverse workforce that reflects our communities and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

This non-exempt position provides effective client service general office support with a variety of clerical tasks. The receptionist will be responsible for answering incoming calls determining nature of calls and directing callers to appropriate destination. Individual will also greet and direct clients and visitors upon entering the office handle the mail distribution and parking validations.

Essential Duties
  • Professionally answer and direct all incoming calls. Respond in a timely manner to all phone calls e-mails and written correspondence;
  • Assist and greet internal/external clients in a professional and hospitable manner and direct guests to the appropriate location within the Firm;
  • Remain aware of location of office personnel for the purpose of transferring calls or relaying messages;
  • Responsible for general up-keep of reception area; Open and close reception area (e.g. locking doors turning off lights etc.);
  • Responsible for catering orders and securing new catering vendors;
  • Assist with scheduling of visiting attorney offices and conference rooms;
  • Provide assistance to ensure that last minute changes are communicated to all appropriate departments and update room reservation(s) when necessary.
Other Duties
  • Assist with Conference Room set ups invoice entry and with security card programming
  • Type memos correspondence and other documents. May also assist with photocopying electronic filing and collating;
  • Maintain general log of visitors in the office;
  • Perform other related duties as needed or assigned.
Reporting Relationship
The Receptionist reports directly to the Office Administrator or Office Supervisor.
The Receptionist position requires minimum one year of customer service or related experience. Must have experience working in an office environment and intermediate knowledge of computer and e-mail systems specifically the Microsoft Office Suite (Word Excel Outlook). Should also have general knowledge on telephone etiquette. Experience managing a multi-line telephone system is important.
The Receptionist position requires typing of 50+ WPM. Excellent verbal and written communication skills organizational skills and customer service driven are essential. Ability to multi-task professional presentation and appearance punctuality and ability to work independently on assigned tasks as well as to accept direction on given assignments are also required.
High school diploma or equivalent required.
Physical Demands
Must be able to move around the office up to 15% of the time to make copies fax file etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g. fax machine copier printer etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the Firm attorneys clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.
Working Conditions
Office Environment.
Base Salary Range
$51000 – $56000 annually.

Click Here : Apply Now

Leave a Reply

Your email address will not be published. Required fields are marked *