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Administrative Assistant

Working Solutions Remote Jobs | Administrative Assistant Work from Home Jobs

Job Responsibilities: Administrative Assistant- Remote U.S.

Salary: 19 per HOUR

Company: CVS Health

Location: Remote US

Educational requirements: High School

The ideal candidate will provide administrative support and will assist in ensuring the seamless execution of tasks and assignments. This is a fast-paced environment and requires a professional who has initiative and strong judgment; in addition, they should be well-organized self-directed efficient, and adaptable with a strong work ethic. The Executive Assistant will be expected to interact professionally with all levels of internal and external personnel via TEAMS calling TEAMS Messaging Outlook email and in-person or video communication. Responsibilities: Maintains / manages calendars meeting arrangements and conference calls; resolves scheduling conflicts; arranges travel accommodations; assists with planning and scheduling meetings / special events for staff •
Screens and responds to incoming TEAMS calls/chats emails meeting requests and other forms of communications • Handles requests and queries appropriately and in a timely manner dealing with confidential and complex matters • Prepares reviews Travel expense reports purchase orders to process invoices sets up and manages vendors and ensures timely payment • Assists with opening Talent requisitions handles logistics for all aspects of onboarding new employee hiring processes including IT requests MyHr and HEARTBEAT applications • Coordinates the efficient office operations by maintaining and utilizing confidential and general shared folders and network drives. Use Ariba to order and ship supplies to employees and perform all other relevant duties for management • Provides organizational support on multiple deliverables including but not limited to PowerPoint presentation editing and organization charts Ariba Purchase Orders Catering and Supplies Excel and OneNote for database management and reports •
Supports office in-person meetings as needed. • Assures that all assigned projects are completed in a timely and efficient manner and proactive follow-up is done • Performs other duties as assigned and consistently uses good judgment to proactively recommend improvement to processes and procedures • Acts as a subject matter expert on systems and processes for managers and employees. The position supports a VP and directors in the Medical Economics Unit. This is a WAH position.

Independently provide advanced diversified and confidential administrative support requiring a broad experience skills and knowledge of organizational operations policies and practices. Initiates correspondence resolves complex inquiries and coordinates complex meeting and travel arrangements. Coordinates Manager’s time commitments both internally and externally. Has the authority to handle most issues in Manager’s absence.

  • Manage workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager’s absence). Monitor the status of delegated items to ensure closure. The majority of work involves confidential business materials.
  • Open reads organize prioritizes and respond to incoming email or direct it to the appropriate area for a response. Monitors status to ensure closure.
  • Authorized to manage calendars making all changes independently for both internal and external time commitments.
  • Manages daily calendar to ensure that priorities are accomplished and unplanned items are addressed appropriately.
  • Organizes and maintains directories record retention and follow-up on pending items.
  • May monitor the budget for a cost center. May prepare budget reports.
  • May lead special projects and is authorized as a reviewer for expenditures up to an assigned dollar amount.
  • In the manager’s absence has the authority to handle most issues.
  • Draft correspondence for the manager’s final approval.
  • Participates in a backup administrative support system and works closely with the MEU administrative team.

Preferred Qualifications

  • Ability to organize and lead projects and perform multiple tasks for a busy executive
  • Strong problem-solving ability and to work independently
  • Flexible and able to adapt readily to changing circumstances and working with staff in various time zones
  • Communicate to manager and colleague to ensure all parties have a clear understanding of assigned activities
  • Lead office administrative activities for the MEU organization
  • Act as the subject matter expert on numerous systems required in the role
  • Manage all aspects of logistics for onboarding of new hires and department administration
  • Strong communication and interpersonal skills
  • Detail-oriented and organized
  • Strong calendar management skills
  • Computer literate with the ability to learn new software applications quickly
  • Intermediate to advanced level abilities with Microsoft Office TEAMS ARIBA IT Heartbeat applications
  • Ability to organize and lead projects and perform multiple tasks for a busy executive
  • Strong problem-solving ability and to work independently
  • Flexible and able to adapt readily to changing circumstances and working with staff in various time zones
  • Communicate to manager and colleague to ensure all parties have a clear understanding of assigned activities
  • Lead office administrative activities for the MEU organization

Education

High school diploma or GED required.

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